Executive Assistant to the Vice President for Development and Alumni Relations

Development & Alumni Relations · WALLA WALLA, Washington
Department Development & Alumni Relations
Employment Type Full-Time
Minimum Experience Experienced

WHITMAN COLLEGE

Located in the historic community of Walla Walla, Whitman’s beautiful tree-lined campus is home to an intellectually dynamic, diverse, and supportive community of some 500 staff and faculty and 1,500 students. With an endowment exceeding $500 million, fiercely loyal alumni, exceptional students, and accomplished faculty and staff, Whitman College continues to build on its national reputation for academic excellence ranking as one of the top liberal arts colleges in the country.


POSITION PURPOSE

The Executive Assistant to the Vice President for Development and Alumni Relations is responsible for providing operational, budget, and administrative support to the vice president.  The executive assistant partners with diverse college constituents, including in Board of Trustees, President’s Advisory Board, W Club Board and donors.

 

PRINCIPAL ACCOUNTABLITIES

  1. In collaboration with the VP, assists in oversight and management of department-wide budget.
  2. Coordinates operations of Board of Trustee Governance and Advancing Whitman Committees, including process management.
  3. Assists with President’s Advisory Board meeting planning and support.
  4. Serves as a member of the Development and Alumni Relations senior team, participating in and supporting meetings of the VP, associate vice president for development, and development and alumni relations directors.
  5. Drafts, proofreads, and prepares correspondence, memoranda, endowment agreements, spreadsheets, and other documents.
  6. Makes travel arrangements and produces itineraries for VP for Development and Alumni Relations, and others as instructed.
  7. Pays invoices, reconciles monthly JPMorgan MasterCard statements, and processes department financial transactions as needed.
  8. Prepares materials for department staff meetings.
  9. Ensures that general office administration runs smoothly; creates and maintains phone and staff lists and miscellaneous forms; and acts as resource for administrative assistants and student workers.
  10. Maintains confidentiality at all times.

 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

The Executive Assistant must be able to demonstrate the knowledge, skills, and abilities necessary to perform the essential functions of the job, including, but not limited to: 

 

  • Strong communication skills
  • Establish positive and collaborative working relationships with staff, faculty, board members, donors, volunteers, alumni, students, parents, and other friends of the College
  • Possess strong operational and administrative skills
  • High degree of accuracy and attention to detail
  • Excellent writing and proofreading skills
  • Strong computer skills including word processing and spreadsheets and able to learn database and technology platforms
  • Ability to work independently and as a part of the department team
  • Prioritize and be flexible in a fast-paced environment with numerous deadlines and pressures
  • Contribute to strategic direction in Development and Alumni Relations
  • Positively and actively contribute to the College’s core values of diversity, equity and inclusion

 

MINIMUM QUALIFICATIONS

  • Two to four years administrative or operations experience

 

PREFERRED QUALIFICATIONS

  • Bachelor’s degree
  • Experience in an executive level support role
  • Development experience


APPLICATION REVIEW

Application review will begin January 4, 2021 and will continue until position is filled.


START DATE

February 15

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  • Location
    WALLA WALLA, Washington
  • Department
    Development & Alumni Relations
  • Employment Type
    Full-Time
  • Minimum Experience
    Experienced